We’ll all be familiar with this moment before a significant meeting; you’re at the printer to get a print job but instead find yourself sifting through piles of paper attempting to locate your document in amongst those of your colleagues and goodness knows what else. Or you’re in an alternative area of the office and you realise you’ve printed those papers you needed seriously to the incorrect device… It may be surprising to listen to that both of the scenarios outlined here are entirely avoidable and with an easy follow-me printing solution, could ver quickly become a thing of the past. Follow-me,
centralised printing or ‘secure print’ whilst the technology can also be known, ensures that documents are only ever printed when they are ‘requested’ or 餐牌印刷 ‘pulled’ from a given device by an official user, so they are never left piling up unclaimed and can be collected from wherever is most convenient or quickest for that particular user. Besides those individual user benefits, for almost any organisation, follow-me printing is a straightforward method to cut paper waste, spread printing burdens and improve document security. Here, we provide an introduction to the technology and an outline of a few of follow-me printing’s main advantages…
Introduction
In most popular printing environments without follow-me printing capabilities, users themselves decide in which they want to print a record while still at their workstation. Most will tend to choose the closest operational printer and/or the one that prints in along with they require. But in offices where there are multiple devices in use, it’s super easy to make mistakes in regards to choosing where you can send documents. A digit or a letter wrong on a drop-down printer menu and a record reaches the incorrect printer on one other side of the building. Or even a consumer chooses the closest device which also is actually the most used; and so valuable time is spent at the printer while other users’ jobs are being executed. The conventional system is pretty haphazard at the very best of times but in the worst light, it’s frequently slow, fairly inefficient and not at all times the most cost-effective. Follow-me printing can address all these issues.
Follow-Me Printing
By staging and compartmentalising the printing process, follow-me printing can effectively eliminate the problems outlined above along with the associated financial and time costs. Unlike conventional printing, where a consumer is networked straight to a device, follow-me printing deploys a print server in between devices and users’ jobs. Where as ordinarily, when a consumer selects ‘print’ the work will start to be processed instantly by a chosen device, follow-me printing first sends the work to a print server. It is only if a consumer approaches a given device, which is often any device on the network for which that user has authorization that the work is ‘pulled’ from the server, where it has been temporarily stored and executed, ‘on demand’, there and then. To pull work (or jobs) from a device, depending on the hardware installed, users either enter someone ID code to spot themselves, or in case a card reader has been installed on a device, place their ID cards on the card sensor or swipe their cards, where there is a magnetic reader installed.
Not in the specific scenarios outlined above, the many advantages of a follow-me printing system are as follows:
Enhanced Document Security
Among the major great things about follow-me printing could be the significantly higher levels of security it can provide, in comparison to more conventional printing arrangements. Security is certainly one of the very most frequently cited reasons for organisations making the transition to follow-me printing configurations.
As users are needed to be at a device for their print job(s) to be processed, follow-me printing can practically eliminate the situation of lost printed documents. Furthermore, whether a consumer collects their job having an ID card or instead identifies him/herself with a PIN logon, the follow-me printing system can make certain that only the authorized user has the capacity to pick-up the jobs which they’ve submitted. And as print jobs are not executed unless they are ‘pulled’ from a device by a consumer, there’s far less danger of your more sensitive or especially important documents being seen by unauthorized individuals or being accidentally overly enthusiastic with another person’s printing.
Finally, nearly all the more commonly-used follow-me printing solutions supply a advanced of data Encryption so that documents remain completely secure while they are in digital form. This ensures that when your printer network becomes victim of an unauthorized attack, all jobs on the print server remain safe and secure.
Greater Accountability
Besides the obvious cost savings which come from eliminating those unnecessary print jobs which remain unclaimed on a device, a follow-me printing solution can provide organisations with the powers to introduce greater levels of user accountability. As all print jobs go through the follow-me print server and always remain linked to a given user ID, follow-me printing provides administrators with highly centralised management control and the capacity to assign costs per user, by cost centre, department, project or by a specific cost code or printer. By budgeting your printing with such means, if there’s a certain department or even someone in a organization regularly exceeding print budgets, this is often redressed immediately upon installing a follow-me printing solution.
A More Streamlined Printing Environment
From your day of setting-up a follow-me printing solution, the printing environment becomes much more flexible. As users are needed to be present at devices for jobs to be executed, there are never those queues at any one particular machine. If a publishing device is processing other jobs, a consumer can simply move on to spot him/her self at an alternative solution device, for which he or she is authorized.
Follow-me printing, as mentioned before, provides administrators with far greater controls. Policy and rules-based printing ensures print resources are protected from excessive use, based on an organization’s own pre-determined requirements. Many follow-me printing packages such as for example Ringdale even provide administrators by having an interface for programming their very own custom policies. Along with providing the possibility for typical savings of between 10% and 15%, follow-me printing enables organisations to take greater accountability of their environmental commitments. Not merely does cutting excess printing reduce an organization’s costs but obviously, through lower paper, ink and electricity usage, it also saves on energy and natural resources too.